Frequently Asked Questions About Academic Progress/Standing

What can I do if I am on probation or subject to disqualification for minimum progress?

Students who are not meeting minimum progress should complete units during the summer to make up the deficit.

What do I do if I have received notification to come in for an interview?

An undergraduate is subject to disqualification when their overall or quarterly grade point average drops below 1.5, or when they have been on probation for 2 consecutive quarters. You must make an appointment with an academic counselor in the Letters & Science Deans' Office immediately.

What do I do once I have met my readmission or reinstatement contract?

Make an appointment with an academic counselor in the Letters & Science Deans' Office to discuss your progress on your readmission or reinstatement contract.

What is academic disqualification?

An undergraduate is subject to disqualification when their overall or quarterly grade point average drops below 1.5, or when they have been on probation for 2 consecutive quarters.

What is academic probation?

An undergraduate is on academic probation when their grade point average overall or quarterly grade drops below 2.0, but is higher than 1.5.

What is readmission?

Readmission is used for any student who has been out of UC Davis for one or more regular quarters. The student must apply through the Office of the University Registrar at least 8 weeks before the beginning of the quarter s/he plans to return. The readmission application is available through the Registrar's Office website (http://registrar.ucdavis.edu/html/office_of_the_registrar_forms.html).

What is reinstatement?

Reinstatement is used for a dismissed student who is being allowed to continue on a probation contract.

What is withdrawal?

Withdrawal is an immediate break in registration. Returning to UC Davis requires an application for readmission. Check with the Office of the University Registrar or their website for deadlines. If you are on probation when you withdraw, you will remain on academic probation upon return. Dismissal will override withdrawal. You must meet with an L&S adviser if you are on academic probation or subject to disqualification and are considering withdrawal. NOTE: If a student withdraws from Summer Sessions only, they do not need to apply for readmission for Fall quarter.

What should I do if I am dismissed?

The first and most important step following dismissal will be to arrange to see an academic counselor in the college in which a student is enrolled. The academic counselor will assist in providing options for becoming eligible to continue at UC Davis or completion of the undergraduate degree at another university. Students in L&S may arrange for an academic counselor appointment.


Third and Final Dismissal
Beginning Fall 2012, a third dismissal is final and means you may not enroll at any University of California campus. Subsequent applications for readmission will not be approved. Any dismissal that occurred prior to Fall 2012 are excluded from the total.


Please note: Dismissal and readmission of students in the College of Letters & Science shall be ultimately at the discretion of the Associate Dean for the Undergraduate Education and Advising.

What will happen if I don't meet the minimum progress requirement?

If at the end of an academic year a student has passed an average of less than 13 units per quarter but has an average of between 12 and 12.9 units per quarter, the student will be placed on probation and will have two additional quarters to meet minimum progress. If a student has passed an average of less than 12 units per quarter, the student will be subject to disqualification and will have one additional quarter to meet minimum progress. In either case, if a student has not met minimum progress at the end of Spring Quarter a "degree progress average" will be calculated at the end of the next full-time quarter of enrollment at UC Davis, which will reflect the average progress per quarter for a student's entire UC Davis record. If the degree progress average is less than 13 units per quarter, the student will be subject to disqualification.

Frequently Asked Questions About Classes

How can I switch a section after the drop deadline?

If you are attempting to switch sections of the same course after the add/drop deadline, but one business day prior to the scheduled final exam for the course, submit a completed Undergraduate Course Change form to the Office of the University Registrar. You must obtain the instructor's permission/signature for the course for which you are attempting to switch enrollment. A $3.00 late schedule adjustment fee will be assessed to your account.

How do I change a grade to P/NP?

If you are in good academic standing, you can choose to take letter-graded courses on a Passed/Not Passed grading basis using SisWeb before the fifth week of instruction.

How do I change the unit value of a variable unit course after the deadline?

To change the unit value of a course after the 25th day of instruction, but one business day prior to the scheduled final exam, submit a completed Undergraduate Course Change form to the Office of the University Registrar. You must obtain the instructor's signature on the form. A $3.00 late schedule adjustment fee will be assessed to your account.

How do I petition for a drop or P/NP after the deadline?

You must schedule an appointment with an academic counselor to request permission from the Dean of your college for a late drop or late P/NP. You have to provide supporting documentation with your petition. Download the petition from the L&S website (forms and petitions).

How would a score of 3 or above on my College Board Advanced Placement (AP) examinations apply to my requirements?

A score of 3 or above on the College Board Advanced Placement (AP) examinations will grant college credit toward the 180 quarter units you need to graduate. Please refer to the Advanced Placement chart in the General Catalog for more detailed information.

What are the criteria for repeating a course?

Students are allowed to repeat courses in which they have earned an NP or D+ or lower. Only the first 16 units repeated will remove the first grade from the GPA calculation. Repeating a course more than once requires the permission of the Dean. You can download the Second Repeat petition from the L&S website (forms and petitions).

When is the drop deadline?

It is the 10th day of instruction for a limited number of courses with a designated 10-day drop deadline. All other courses have a drop deadline of the 20th day of instruction (dates and deadlines).

Who is eligible to file a Passed/Not Passed grading option?

A student must be in good academic standing to be eligible to file P/NP.

Frequently Asked Questions About Degree Requirements

Can I take General Education courses Passed/Not Passed?

Students who matriculated to UC Davis (or another institution of higher learning) for the first time in Fall 2011 or later are required to follow the "new" General Education requirement (GE3) and are allowed to take general education courses on a Passed/Not Passed basis. NOTE: There are limitations on the number of Pass/Not Passed units that can count toward degree requirements in the College of Letters & Science. Students who matriculated to UC Davis (or another institution of higher learning) PRIOR to Fall 2011, may choose to follow the "former" General Education (GE2) requirement and must take all courses used in satisfaction of this requirement for a letter grade. A student who takes General Education course and elects the P/NP grading option for that course will not receive General Education credit under the "former (GE2) General Education requirement.

Can I use my Advanced Placement score to satisfy the General Education requirement?

Advanced Placement (AP) credit cannot be used to satisfy the General Education requirement. General Education is satisfied by college coursework only. However, a score of 4 or 5 on either the English Language and Composition or English Literature and Composition AP exams yields credit for UWP 1 or English 3 which can be used to satisfy the lower division component of the College's English Composition Requirement. This requirement is a component of the "Literacy With Words and Images" Core Literacy in GE3.

How do I get a degree check?

Once you have a declared major and have completed 90 units you can request an official degree check online. An official degree check is automatically performed for incoming transfer students during their first term of enrollment at UC Davis. Degree check appointments are also available to eligible students on a walk-in basis Wednesday-Friday, 10am - noon or 1 - 3pm (each appointment is 20 minutes).

How do I get degree credit for a graduate (crs number 200) or professional course (crs numbered 300 & 400)?

Degree credit for these courses will be granted only by permission of the Dean. There is a limit of 9 units for professional courses (courses numbered 300 & 400). You can download the petition from the L&S website (forms and petitions). A GPA of 3.3 and 18 units of upper division preparation work are required.

What scores must I have from Higher Level International Baccalaureate (IB) to get credit?

An International Baccalaureate score of 5-7 yields college credit. A score of 5 on IB is equivalent to 3 on an Advanced Placement Exam. An IB score of 6 is equivalent to a 4, and a score of 7 is equivalent to 5 on an Advanced Placement Exam.

Will the courses I choose satisfy requirements for graduation?

Yes, every course will meet a requirement, since you must complete at least 180 units before you graduate.

Frequently Asked Questions About Grades

Can I repeat a course more than once?

Students are allowed to repeat courses in which they have earned a grade of NP or D+ or lower. Only the first 16 units repeated will remove the first grade from the GPA calculation. Repeating a course more than once requires the permission of the Dean. You can download the Second Repeat petition from the L&S website (forms and petitions) or come to the L&S Advising Office.

Can I take all my courses for the quarter P/NP?

If you choose to take all your courses for the quarter Passed/Not Passed be aware of all P/NP limitations. It is generally not wise to take all courses for your final quarter P/NP, so consult with your adviser.

How long do I have to complete an "I" grade?

Any "I" (incomplete) grade must be replaced with a permanent grade after 3 registered quarters. After that time, it will automatically change to an "F". You must not re-enroll for the class for which an "I" grade has been assigned.

Is there a unit limitation for P/NP?

In the College of Letters & Science, excluding the courses that are graded on a Passed/Not Passed basis only, the limit is not more than one fourth of the units completed on the Davis campus. There is also a limit on the total number of courses graded P/NP, including courses that are Passed/Not Passed only. The limit is not more than one third of the units completed on the Davis campus.

What is an Incomplete grade?

An Incomplete ("I") grade may be assigned if a student's work is of passing quality and a significant portion of the requirements for a final grade has been completed. It is at the discretion of the instructor to assign the "I" grade.

Frequently Asked Questions About Graduation

Can I cancel my graduation application if I decide to attend another quarter?

You can cancel your graduation application. You must do this on the Office of the Registrar's website (http://registrar.ucdavis.edu/).


Can I participate in the commencement ceremonies even if I have not completed all my degree requirements?

You must complete at least 160 units by the end of Winter quarter to be eligible to participate in the Spring quarter commencement ceremony and 150 units after Spring quarter to attend the Fall quarter ceremony. Additional Commencement Information

How can I obtain certification that I have completed my degree requirements if I need it for employment or graduate school?

You can request Verification of Completion of Degree Requirements from the Office of the University Registrar once you have filed for graduation. The Verification can be provided only after all requirements and coursework are complete and grades reported. This form is available at (http://registrar.ucdavis.edu/html/office_of_the_registrar_forms.html).

How do I apply for graduation?

To officially graduate from the University and receive your diploma, you must file at the Office of the University Registrar's website (http://registrar.ucdavis.edu/) . Registering to participate in the Commencement Ceremony is a separate process and not the same as filing to graduate.

How do I get a degree check?

Once you have a declared major and have completed 90 units you can request an official degree check online. An official degree check is automatically performed for incoming transfer students during their first term of enrollment at UC Davis. Degree check appointments are also available to eligible students on a walk-in basis Wednesday-Friday, 10am - noon or 1 - 3pm (each appointment is 20 minutes).

How do I know if I can graduate?

You must contact your major adviser to verify completion of requirements for your major specifically, and then request a degree check from the Undergraduate Education and Advising Office. The degree check will indicate if you still have College and University requirements remaining. You should also check the Office of the University Registrar's website, which lists the filing deadlines for graduation (http://registrar.ucdavis.edu/html/academic_calendar.html).

How do I order an official transcript?

Requests for official transcripts must be made through the Office of the Registrar (http://registrar.ucdavis.edu/html/office_of_the_registrar_forms.html)

I am graduating within the next 2 quarters and I would like a final degree check.

Review the Graduation Information Checklist available from the L&S website. Check with your major adviser and review your degree check.

When will I receive my diploma?

Official diplomas will be available approximately 5 months after you graduate. You may pick up your diploma at the Office of Registrar, Room 12 Mrak Hall, or request it be mailed to you. Contact the Office of Registrar at 752-3639 for more information.

Where do I find information about commencement participation?

Please visit the Letters & Science Commencment website or, for the Commencement Handbook visit http://commencement.ucdavis.edu.

Will I receive notification of my graduation status after I have filed for graduation?

The College of Letters & Science is unable to notify each candidate individually of their status due to the large number of degree candidates. We will normally notify only those candidates we cannot certify because degree requirements have not been met. If you receive this kind of notification, please contact the Undergraduate Education and Advising office immediately.

Frequently Asked Questions About Majors & Minors

How do I change my major?

Submit a Change of Major petition online. You must complete at least one quarter at UC Davis before you can initiate this change. Forms & Petitions.

How do I choose a major?

Determine what you want to accomplish while you are here as an undergraduate. Explore relevant courses and research possible majors. Meet with an adviser in the department or program (Major Advisors) in which you are interested and/or make an appointment with an academic counselor in the Undergraduate Education and Advising office.

How do I declare a minor?

A minor is not declared until the quarter before you plan to graduate. You should have either completed all the courses required for the minor, or be enrolled in your final courses for the minor. Minor declarations are completed online: Forms & Petitions. 

My major is Undeclared. Why do I have a hold?

Undeclared students in the College of Letters and Science have mandatory advising.  An advising hold is placed on your registration each year until you declare a major to remind you to see your appropriate academic advisor.  

What is an Individual major?

Students who feel that no single major best suits their academic goal have the opportunity to develop an individual major. Interested students must propose a program, with the guidance of faculty advisers, that will be coherent with their specific educational goal. A faculty committee reviews individual major proposals. More information is available in the Individual Major Handbook.

How do I petition for a double/multiple major?

You must complete at least one quarter at UC Davis before you can initiate this change. You also must petition at least one quarter before you graduate, as students cannot change their major and graduate in the same term. Students must have also completed a substantial part of the preparatory subject matter in each major and must be able to complete both majors within the college unit cap of 225 units. Petitions for multiple majors require the endorsements of your major advisers and Deans' Offices if your majors are across more than one college. 

Frequently Asked Questions About Minimum Progress

Can I be dismissed for lack of minimum progress even if my GPA is above 2.0?

Yes, students can be dismissed for either qualitative reasons (GPA) or quantitative reasons (too few units).


Can I petition for a waiver of minimum progress?

No, it is not possible to waive the minimum progress requirement.

Do courses completed over the Summer count toward minimum progress?

Yes, transferable course work completed with a passing grade during the summer at UCD or any other college will count toward minimum progress. The units completed during summer will be applied to the next full-time quarter of enrollment.

If I order an official transcript, will it indicate that I didn’t meet minimum progress?

Unless a student is actually dismissed from the University, the official transcript won't include a minimum progress notation.

What about Advanced Placement units, or units completed prior to matriculating to UC Davis?

AP units and units completed prior to a student’s first regular full-time quarter at UCD will not count toward minimum progress.

What can I do if I am on probation or subject to disqualification for minimum progress?

Students who are not meeting minimum progress should complete units during the summer to make up the deficit.

What if I am a part-time student?

Students who apply and are officially approved for part-time status are exempted from the minimum progress calculation for the period of time that they maintain their part-time status

What if I can't average 13 units per quarter?

Students who are unable to average 13 units per quarter because of medical reasons, work or family care obligations might be eligible for part-time student status. Otherwise, a student is expected to meet minimum progress. Specific information on what qualifies a student for part-time status can be found at: (http://registrar.ucdavis.edu/registration/part-time.cfm/)

What is the minimum progress requirement?

To meet minimum progress, a full-time regular undergraduate is required to maintain an average of at least 13 units passed over all quarters of enrollment. Minimum progress is calculated at the end of every Spring Quarter for the preceding academic year (Fall, Winter, Spring). Only full-time quarters are considered. Detailed information on the minimum progress requirement can be found at (http://registrar.ucdavis.edu/minprog/)

What should I do if I am dismissed?

The first and most important step following dismissal will be to arrange to see an academic counselor in the college in which a student is enrolled. The academic counselor will assist in providing options for becoming eligible to continue at UC Davis or completion of the undergraduate degree at another university. Students in L&S may arrange for an academic counselor appointment at: (http://appointments.ucdavis.edu)

What will count toward my minimum progress total?
All credit-bearing courses completed with a passing grade at UCD are counted; Workload units (e.g. Math B or WLD 57) completed with a grade of 'D' or better will count toward minimum progress, even though these courses will not yield units toward your degree; Repeated courses are counted up to a maximum of 16 units; In-progress courses (IP) will be counted as units passed; Incomplete units are counted in the quarter during which the course was originally taken once a permanent grade is assigned.
What will happen if I don't meet the minimum progress requirement?

If at the end of an academic year a student has passed an average of less than 13 units per quarter but has an average of between 12 and 12.9 units per quarter, the student will be placed on probation and will have two additional quarters to meet minimum progress. If a student has passed an average of less than 12 units per quarter, the student will be subject to disqualification and will have one additional quarter to meet minimum progress. In either case, if a student has not met minimum progress at the end of Spring Quarter a "degree progress average" will be calculated at the end of the next full-time quarter of enrollment at UC Davis, which will reflect the average progress per quarter for a student's entire UC Davis record. If the degree progress average is less than 13 units per quarter, the student will be subject to disqualification.

Will I still be able to graduate if I haven't met minimum progress?

A student who has officially filed to graduate and has met all degree requirements will be allowed to graduate even if he/she is subject to disqualification for minimum progress.

Frequently Asked Questions About Planning & Scheduling

How do I get a degree check?

Once you have a declared major and have completed 90 units you can request an official degree check online. An official degree check is automatically performed for incoming transfer students during their first term of enrollment at UC Davis. Degree check appointments are also available to eligible students on a walk-in basis Wednesday-Friday, 10am - noon or 1 - 3pm (each appointment is 20 minutes).

I am a new transfer student, what courses should I enroll in for my first quarter?

Choose 2-3 courses for your major. Enroll in lower division preparatory subject courses which you have not yet completed. Your major adviser can assist you in choosing those courses. Work toward completing College and University requirements you have not satisfied. Check the Undergraduate Education and Advising website on First Quarter Scheduling for transfer students.

I am undeclared and need help scheduling my courses for next quarter.

Review available courses using the Course Search Tool at the following link: https://registrar.ucdavis.edu/courses/search/index.cfm. Check course descriptions and prerequisites. Choose courses that will help you explore a variety of subjects or will meet lower division requirements in an area of interest.

What courses should I take my first quarter?

We recommend that you take 13 - 15 units your first quarter. During the first enrollment pass (Pass I), you are allowed to enroll in up to 17 units. All students are held to this limit and enroll in additional courses and waitlist in the second pass (Pass II). However, it is strongly advised that you take 13 - 15 units for first term as you adjust to the quarter system. Check the "Register for Classes" website at https://registrar.ucdavis.edu/registration/register/index.cfm for more information.

What courses should I take next quarter to satisfy University, College & GE requirements.

Please go to the Degree Requirements to review graduation requirements.

What is Summer Orientation?

Summer Orientation is a valuable program designed to assist new students. All new students are expected to attend this program (http://orientation.ucdavis.edu/summer/index.html).

Where do I go if I am undelcared with an Athletic Form to be completed and signed?

You must complete your academic plan or have an idea of courses you are planning to take for the academic year. Carefully plan quarters where you have practices and competition. Come to the Undergraduate and Advising Office for review, discussion and signature no later than 3 days before the due date.

Where do I go if I have a declared major with an Athletic Form to be completed and signed?

If you have a declared major, you must contact your departmental major adviser for assistance with your Athletic Form.

Supplemental content

Contact Us

Get Involved


Undergraduate Education & Advising Office
200 Social Science and Humanities Bldg
Phone: (530) 752-0392
or Send us an Email


Schedule an appointment
Office Hours
Monday: 9-12, 1-4 pm
Tuesday: 10-12, 1-4 pm
Wednesday: 9-12, 1-4 pm
Thursday: 9-12, 1-4 pm
Friday: 9-12, 1-4 pm

Drop-In Peer Advising
Monday - Friday: 1:30-3 pm

            ----------

Advising Services at Other Locations:

Cross Cultural Center Advising
(Student Community Center)
Academic Year Only. No Summer.
Monday: 6-8 pm
Tuesday: 3-5 pm
Wednesday: 3-5 pm

Residence Hall Peer Advising 
(Segundo, Tercero and Cuarto)
Academic Year Only. No Summer.
Monday - Thursday: 10-8 pm
Friday: 10-2 pm